The Office Coordinator plays a pivotal role in representing the Technology Council through reception services and ensures smooth daily office administrative operations of the First Nations Technology Council. Core functions of this dynamic role include reception services, general office administration, facilities management, support of financial administration, and support of human resource administration. The Office Coordinator reports directly to the Manager of Executive Services. The role also works closely with other members of the Administration Division, including the Finance Clerk and any new Administrative positions added in the future. It is essential that the Office Coordinator be highly organized, professional, friendly in all forms of communication and able to handle the multiple competing demands with an attitude for problem solving and positivity that ensures the office runs harmoniously.
The Office Coordinator is the front-line face of the organization in greeting people in person, by phone, or by email at the First Nations Technology Council. As such, it is vital that this role represents the brand of the organization as a key communications point of contact. The Office Coordinator greets all visitors in a friendly manner, manages all incoming/outgoing mail and packages, answers the phone, and monitors key Technology Council email accounts. The Office Coordinator maintains an appropriate bring forward system. As a central hub of activity, the Office Coordinator maintains organizational awareness of general staff activity/location, and creates and maintains the system for daily staff location.
The Office Coordinator takes a proactive role in ensuring the Tech Council has the necessary records management and inventory/supply management systems to support the effective running of the organization. This position is also responsible for the central electronic filing system utilizing the Tech Council’s approved file architecture system. The Office Coordinator also makes recommendations for improvements to the Executive Leadership Team, including the creation of presentations and decision notes.
The Office Coordinator takes the lead on facilities related activities, and is the main operational liaison on a daily basis with the sub-leasing organization. This includes briefing the Executive Leadership Team with issues as well as proposing solutions and recommendations. The Office Coordinator ensures that the required office supplies, office equipment, furniture, and other office fixtures that contribute to a safe, productive, and healthy work environment are available.
Financial Administrative Support
The Office Coordinator works closely with the Finance Office to ensure the timely processing and reconciling of transactions and payments is made. The Office Coordinator is also responsible for the petty cash program. As such, great attention to detail and appropriate follow through are essential to this role.
Human Resources Administrative Support
The Office Coordinator is also responsible for supporting human resources administration of the on boarding and off boarding processes, employee leave tracking system and the organization and booking of FNTC All Staff meetings and other All Staff events, demonstrating a positive influence on employee engagement.
The Office Coordinator also participates in other projects as required.
About the First Nations Technology Council
The First Nations Technology Council is an Indigenous-led organization that serves all 203 First Nations communities across British Columbia, working to ensure that Indigenous peoples have full and equitable access to the tools, training and support to maximize the opportunities presented by technology and innovation. The Technology Council sees the strengthening of local Indigenous economies and the empowering of Indigenous innovators as contributing to Indigenous self-determination and nationhood.
About the Role
Human Resource Administration
Other administrative and project duties
We are an Indigenous organization whose mandate is to promote opportunities for Indigenous people. We encourage applications from qualified First Nations, Inuit and Métis people. We also welcome other candidates who possess a high level of cultural competence and understanding of indigenous experience, communities, and issues. Only those candidates selected for an interview will be contacted.